NYIM Training Blog

Using a merge field inside an “If…Then…Else” mail merge field (Word 200/2010)

Joe Tandle — Sat, 12 May 2012 14:47:35 +0000

After going through you mail merge set up.

Add a “If…Then…Else” field by Clicking the drop down for Rules in Mailings Tab

Add your criteria.

In this case. I want to either end the sentence with a Period or insert the name of the the persons spouse.

EX for single person.
Please paypal {amount} to me for lodging costs.

EX for married person.
Please paypal {amount} to me for lodging costs for you and Margaret.

The logic is:
If the Spouse first name is not equal to “nothing” then add “for you and Spouse”
Otherwise “.”

Hit Ok.

Now Hit ALT + F9

This will reveal the code word mail merge code.

You can then copy and paste the Merge field inside of the If Than Else Statement where you’d like it to go

Press ALT+F9 to return

VBA to Calculate only a Range or Worksheet (Excel 207/2010 VBA Macro))

Joe Tandle — Fri, 13 Apr 2012 15:19:58 +0000

The first step is to turn off auto calculations. Application.Calculation = xlCalculationManual This code only calculates a certain Range Range("A1").Calculate This code only calculates a certain Worksheet Tab Sheets(1).Calculate You may want to do this with large workbooks or slow … Continue reading →

Sum the Nth Column (Sum every other column) Excel 2007/2010 Formula

Joe Tandle — Tue, 10 Apr 2012 19:36:36 +0000

=SUMPRODUCT(–(MOD(COLUMN(B4:X4),3)=MOD(COLUMN($B4),3)),(B4:X4))

NOTE:
Substitute your range for B4:X4. Notice that the reference $B4 is locked on the column but not the row. This will allow you to autofill this formula down in a database or table.

Adobe Captivate Crashes every time try to Publish our upload to youtube (Answer)

Joe Tandle — Fri, 06 Apr 2012 23:24:09 +0000

Try to recreate the preferences of Captivate 5.5.

Adobe Captivate 5.5:

1.Close Adobe Captivate.
2.Locate the preference folder:
C:\Users\[user name]\AppData\Local\Adobe\Adobe Captivate 5.5 folder
3.Rename the preference folder.
4.Restart Adobe Captivate. A new configuration folder is automatically created.

Check whether recreating preferences resolves your issue.

Efficient Searching (Excel 2007/2007 Training)

Joe Tandle — Fri, 06 Apr 2012 14:19:19 +0000

When you need to search for specific information in a worksheet, the typical way to do this is to press CTRL+F to display the Find and Replace dialog, type what you are looking for and click Find Next.

in larger worksheets, if there are many instance of what you are looking for, you may have to click the Find Next button many times before you find what you are looking for.

Most Excel users don’t realize this but you can limit your search to a specific range of cells. For example, you may know that what you are looking for is located in a specific column but, by default, Excel searches the entire worksheet. This may not be a problem on a relatively small worksheet but if there is a lot of data in the worksheet it could possibly take a lot of clicking.

To limit your search to a specific range, you simply select the range you want to search before pressing CTRL+F.

For example, you may need to search for a last name Smith (last names are in column C) but you don’t need to find ‘Smith Crescent’ in column D or ‘Smith Falls’ in column E. You can limit your search range by selecting column C before pressing CTRL+F.

Find the last occurrence of something

One thing I find myself doing often is searching for the last occurrence of something in a worksheet. One option is to repeatedly click Find Next until you find it. A faster way is to start from the bottom and search backwards.

Need to search the entire worksheet?

1) Press CTRL+END to go to the last used cell on your worksheet;

2) Press CTRL+F to open the Find & Replace dialog and type what you want to search for;

3) Hold down the SHIFT key while you click Find Next and Excel will search backwards.

Need to search a specific column?

1) Click the column heading. By default, the cell in row 1 is now the Active Cell;

2) Press CTRL+F to open the Find & Replace dialog and type what you want to search for;

3) Hold down the SHIFT key while you click Find Next and Excel will search backwards from the Active Cell. Since the Active Cell is in row 1, the search jumps to the last row in the column and searches upward.

Need to search the entire workbook?

Here’s something else I find most Excel users are unaware of. You are not limited to searching each worksheet individually. You CAN tell Excel to search the entire workbook.

There are two ways to to this.

You can either select all of the sheet tabs by right-clicking a sheet tab and choosing Select All Sheets or you can select the Workbook option from the Within dropdown on the Find dialog.

Getting Photoshop layers into an illustrator document without getting a white square behind it

Joe Tandle — Tue, 03 Apr 2012 00:57:34 +0000

Is there a trick to drag or paste photoshop layers into an illustrator document without

if you place with out link option

you can embed the file, in that way you can select the option to convert layers to objects

BUT!!!! if you want to drag and drop a PSD file into AI and keep the alpha chanel
you can drag and drop from the name of the document (the thumbnail next to the name) or from the desktop as well, and next you can embed getting a white square behind it? (i/o save – import, or place file)

Windows 7 Shortcut List of useful shortcuts (Printable)

Joe Tandle — Mon, 02 Apr 2012 13:57:19 +0000

1. Managing ‘Windows’ in Windows 7

Move and Resize Active Window
Win+Arrow Down	Set window to Restored (if Maximized) or Minimized (if Restored)
Win+Arrow Up	Maximize window (if Restored)
Win+Shift+Arrow Down/Win+Shift+Arrow Up	Maximize Restored window vertically / Restore window to previous state
Win+Arrow Right/Win+Arrow Left	Move Restored window to left/center/right. Works across multiple monitors
Win+Shift+Arrow Right/Win+Shift+Arrow Left	Move window to left monitor / to right monitor when using multiple monitors
Alt+Space	Opens the title bar menu
Alt+Space+Enter	Restore Window
Alt+Space+x	Maximize Window
Alt+Space+n	Minimize Window
F11	Turn full page view on or off
‘Maximized’ means full screen, ‘Restored’ means variable window size, and ‘Minimized’ means minimized to taskbar.

Switch between Applications
Alt+tab, alt+Shift+Tab	Open Task Manager and cycle through programs. Hold alt and continuously press tab to move forward between applications. Release keys to switch to application selected. Add shift to reverse direction.
Alt+Ctrl+tab, then use arrow keys to select application	Open Task Manager and cycle through programs without needing to hold alt continuously. Press alt+ctrl+tab once, then continue with arrow keys and press enter on application.
Alt+Esc/Alt+Shift+Esc	Cycle through programs on taskbar in the order they were opened or accessed
Win+Tab	Cycle through programs using Aero Flip 3D
Ctrl+Win+Tab	Cycle through programs on Taskbar using Aero Flip 3D
Win+g	Cycle through Gadget Window

Manage Multiple Windows
Win+d	Minimize all windows on all Monitors. Press again to restore previous state
Win+m	Minimize all windows on current Monitor
Win+Shift+m	Restore previously minimized windows on current Monitor
Win+Home	Set all windows to Minimized on current Monitor except active
Win+Space	Preview Desktop / make windows transparent (May not work with all Settings)

4. Navigating Desktop
Arrow Keys	Navigate between and select single icons on desktop (when focus is on the desktop)
Home/End	Select first / select last object on desktop
Enter	Launch active icon
Shift+F10	Activate context menu of active icon by simulates right mouse button. Once in the context menu use arrow keys, a-z and enter to select item
tab, shift+tab on empty desktop	Navigate between desktop, the quick-launch bar, task bar and notification bar. Then use arrow keys and enter or space to activate specific icons
a, b, c, …	Pressing the initial letter of the name of any objects will highlight the respective application or folder. Continue typing the object name if multiple objects start with the same letter

5. Windows Explorer

Basics
Win+e	Start Windows Explorer (My Computer)
Alt+Arrow Up	Go up one folder
Alt+Arrow Left/Alt+Arrow Right	Go to previous folder / go to next folder
Tab/Shift+Tab	Switch focus forward/ backward between Address bar, Search Bar, Toolbar, Navigation Pane, and File List (Default is usually File List)
Alt+d or f4	Jump to the Address bar and select absolute address. Copy address with ctrl+c if desired
Ctrl+e or ctrl+f	Jump to Search Box in Explorer
Ctrl+n	Open new instance of Windows Explorer
F11	Maximize window

Navigate File List and Navigation Pane
Arrow Keys	Navigate between files and folders
Enter	Open folder or start application
Home/End	Jump to first / jump to last item
F2	Change the file name of active item
f2, then arrow left/Arrow Right	Move one character to the left / to the right in item name
f2, then ctrl+Arrow Left/Ctrl+Arrow Right	Jump one word to the left / to the right of item name
f2, then home /End	Jump to beginning / jump to end of item name
f2, then ctrl+a	Select complete object name including suffix (default excludes suffix)
Arrow Left/Arrow Right	Expand folder / collapse folder (navigation pane only)

File List
Alt+p	Display or hide Preview Pane
Alt+v then d	View details. Check View menu for more options
Alt+v then x	View extra-large icons. Check View menu for more options
Ctrl+mouse scroll wheel	Change size of icons

Select Items in File List and Navigation Pane
Shift+Arrow Up/Arrow Down	Select multiple adjacent items (directly above or below)
ctrl with arrow keys and space	Select multiple non-adjacent items. Hold ctrl, use arrow keys to move to next item, and press space to add/remove from selection
Ctrl+a	Select all
a …z and 1..9	Press the initial letter any item to jump to it. Continue typing the full name if multiple items start with the same letter

Manipulate Items in Explorer
Ctrl+c, ctrl+x, ctrl+v	ctrl+c for copy, ctrl+x for cut and ctrl+v for paste
Ctrl+z	Undo an action
Ctrl+y	Redo an action
Delete	Delete an item and place it into the Recycle Bin
Shift+Delete	Delete an item permanently without placing it into the Recycle Bin
Shift+F10	Activate context menu of active object. Replaces the right mouse button. Once in the context menu use arrow keys, a-z and enter to get to the selection
Ctrl+Shift+n	Create new folder
Alt+Enter	Open Properties dialog box

How Do I Change Desktop Icon Size in Windows 7

Joe Tandle — Fri, 30 Mar 2012 14:39:39 +0000

Right click on any empty area on the desktop, and then click on View, and then select the size of the icons, either Large, Medium or Small icons.

For example, below is a quick comparison between the three different default sizes :

Small Icons	Medium Icons	Large Icons

But how about if you want to customize the icons size, for example, to set them larger than the default large size ?? well here is a hint on how to set the icons size to any size you want:

Using the left click of the mouse, click on an empty area in the desktop. This step is to make sure that there is no application selected/clicked on.
Using your keyboard, press and keep holding the CTRL button, then using your mouse wheel, roll it upward to make the icons size larger, or downward to set the icon size smaller

As you will notice, now I can have very large icons, as seen in the below snapshot

or very small icons

or any other size in between, depending how I roll the mouse wheel.

Resend message (Outlook 2010)

Joe Tandle — Fri, 30 Mar 2012 00:33:13 +0000

After an email message is sent, you can resend the same message. This is useful if one or more of the message recipients tell you that they didn’t receive the first message, or you want to quickly send the message to new recipients.

In Mail, in the Navigation Pane, click Sent Items.
Double-click the message that you want to resend.
On the Message tab, in the Move group, click Actions, and then click Resend This Message.

A new message window opens. If there are multiple recipients, you can remove recipients who don’t need to receive the message again. Click the names that you want to remove, and then press DELETE.

Tip You can also add recipients who weren’t on the original message, add or remove attachments, and change the contents of the message.

Click Send.

Note If you want to resend multiple messages, you must do so one at a time. Repeat these instructions for each message.

Fill Weedays Series (Excel 2010)

Joe Tandle — Fri, 23 Mar 2012 17:24:10 +0000

Quickly Create A Series Of Weekdays

Often in your spreadsheets you need to record information for weekdays only (i.e. exclude weekends). You may already know that you can type a day or date in a cell and, when you drag the Fill Handle (i.e. small black square on the bottom right corner of the currently selected cell or range), Excel will automatically fill in a series of days.

Most people I see using this feature drag to fill in a series of days and then manually delete the cells containing the weekend days.

If you haven’t already discovered, there’s another related but lesser-known trick that allows you to quickly fill in just the weekdays (Monday to Friday) in your cells.

You begin by selecting the cell with the day you want to start with. Next, drag the Fill Handle with your right mouse button to fill the range you need. Release the mouse button and a menu will pop up. Select Fill Weekdays and the range of cells will be filled with just weekdays.

The neat thing is that this trick works for both weekday names as text and also for dates.

Excel Training New York NYC and Online

NYIM Training Blog

Using a merge field inside an “If…Then…Else” mail merge field (Word 200/2010)

VBA to Calculate only a Range or Worksheet (Excel 207/2010 VBA Macro))

Sum the Nth Column (Sum every other column) Excel 2007/2010 Formula

Adobe Captivate Crashes every time try to Publish our upload to youtube (Answer)

Efficient Searching (Excel 2007/2007 Training)

Getting Photoshop layers into an illustrator document without getting a white square behind it

Windows 7 Shortcut List of useful shortcuts (Printable)

1. Managing ‘Windows’ in Windows 7

Switch between Applications

Manage Multiple Windows

4. Navigating Desktop

5. Windows Explorer

Navigate File List and Navigation Pane

File List

Manipulate Items in Explorer

How Do I Change Desktop Icon Size in Windows 7

Resend message (Outlook 2010)

Fill Weedays Series (Excel 2010)